Campion School Attendance Policy


This is a successful school and your child plays their part in making it so. We aim for an environment which enables and encourages all members of the community to reach out for excellence. For our children to gain the greatest benefit from their education it is vital that they attend regularly and your child should be at school, on time, every day the school is open unless the reason for the absence is unavoidable.

It is very important therefore that you make sure that your child attends regularly and this Policy sets out how together we will achieve this.

Why Regular Attendance is so important:


Any absence affects the pattern of a child’s schooling and regular absence will seriously affect their learning. Any pupil’s absence disrupts teaching routines so may affect the learning of others in the same class.

Ensuring your child’s regular attendance at school is your legal responsibility and permitting absence from school without a good reason creates an offence in law and may result in prosecution.

Promoting Regular Attendance:

Helping to create a pattern of regular attendance is everybody’s responsibility -  parents, pupils and all members of school staff.

To help us all to focus on this we will:

  • Give you details on attendance in our regular Home School Communications;
  • Report to parents at least termly on how the son/daughter is performing in school, what their attendance and punctuality rate is and how this relates to their attainments (as well as enabling parents/carers to access this data via SIMS);
  • Celebrate good attendance by displaying individual and class achievements;
  • Reward good or improving attendance through class competitions, certificates and outings/events.
  • Run promotional events when parents, pupils and staff can work together on raising attendance levels across the school.

Understanding types of absence:

Every half-day absence from school has to be classified by the school (not by the parents), as either AUTHORISED or UNAUTHORISED. This is why information about the cause of any absence is always required, preferably in writing.

Authorised absences are mornings or afternoons away from school for a good unavoidable reason like illness, medical/dental appointments which unavoidably fall in school time, emergencies or other unavoidable cause.

Unauthorised absences are those which the school does not consider reasonable and for which no “leave" has been given. This type of absence can lead to the Authority using sanctions and/or legal proceedings.   This includes: 

  • Parents/carers keeping children off school unnecessarily 
  • truancy before or during the school day 
  • absences which have never been properly explained 
  • children who arrive at school too late to get a mark
  • shopping, looking after other children or birthdays
  • day trips and holidays in term time which have not been agreed.  

Whilst any child may be off school because they are ill, sometimes they can be reluctant to attend school. Any problems with regular attendance are best sorted out between the school, the parents and the child.  If your child is reluctant to attend, it is never better to cover up their absence or to give in to pressure to excuse them from attending.  This gives the impression that attendance does not matter and usually make things worse.

Persistent Absenteeism (PA):

A pupil becomes a ‘persistent absentee’ when they miss 10% or more schooling across the school year for whatever reason. Absence at this level is doing considerable damage to any child’s educational prospects and we need parents fullest support and co-operation to tackle this. We monitor all absence thoroughly. Any case that is seen to have reached the PA mark or is at risk of moving towards that mark is given priority and you will be informed of this immediately. PA pupils are tracked and monitored carefully through our pastoral system and we also combine this with academic mentoring where absence affects attainment. All our PA pupils and their parents are subject to an Action Plan and the plan may include: allocation of additional support through a Mentor, individual incentive programmes and participation in group activities around raising attendance. All PA cases are also automatically made known to Educational Inclusion Partnership.

Absence Procedures:

If your child is absent you must:

  • Student Abcence Procedure and Contact Details
  • Contact us as soon as possible on the first day of absence; 
  • Send a note in/email on the first day they return with an explanation of the absence – parents must do this even if you have already telephoned us;
  • Or, parents can call into school and report to reception, who will arrange for a member of staff to speak with them.

If your child is absent we will:

  • Telephone, email or text you on the first day of absence if we have not heard from parents;
  • Send letters within our processes to inform parents of the level of absence and invite them to attend a meeting to discuss attendance.
  • Refer the matter to Education Inclusion Partnership if attendance falls below 90%.

Telephone numbers:

There are times when we need to contact parents about lots of things, including absence, so we need to have your contact numbers at all times. We encourage parents to make sure we always have an up to date number –  if we don’t then something important may be missed. There will be regular checks on telephone numbers throughout the year. There should be a minimum of 2, ideally 3 emergency contacts.


The school’s Year Managers all act as parent support advisors in their capacity to drive good attendance and barriers to attendance should be raised with these colleagues in the first instance.  Independent advice and support can be found at EIP.


Poor punctuality is not acceptable. If the child misses the start of the day they can miss work and do not spend time with their class teacher getting vital information and news for the day. Late arriving pupils also disrupt lessons, can be embarrassing for the child and can also encourage absence.

How we manage lateness:

The school day starts at 8.40am and we expect the son/daughter to be in class at that time and therefore on school site by 8.35am.

Late arrival after 8:40am will result in a consequence.

Registers are closed by 9.00am and the son/daughter will receive a late mark if they are not in by that time and a communication will be sent home if this occurs more than twice in a week.

At 9.30am the registers will be closed. In accordance with the Regulations, if your child arrives after that time they will receive a mark that shows them to be on site, but this will not count as a present mark and it will mean they have an unauthorised absence. This may mean that parents could face the possibility of a Penalty Notice if the problem persists.

If the child has a persistent late record you will be asked to meet with the Year Manager or Progress Lead to resolve the problem, but you can approach us at any time if you are having problems getting the child to school on time.

Holidays In Term Time:

Taking holidays in term time will not be authorised.

Any period of leave taken without the agreement of the school, or in excess of that agreed, will be classed as unauthorised and may attract sanctions such as a Penalty Notice.

School targets, projects and special initiatives:

The school has targets to improve attendance and the son/daughter has an important part to play in meeting these targets.

Targets for the school and for classes are displayed in the school and parents should take time to study them.

The minimum level of attendance for this school is 96% attendance and we will keep you updated regularly about progress to this level and how your child’s attendance compares. (See Covid-19 Annex for additional information on attendance expectations).

Through the school year we monitor absences and punctuality to show us where improvements need to be made.

Information on any projects or initiatives that will focus on these areas will be provided in our newsletter (The Campion Way) and we ask for parents full support.

The standard school approach to tackling attendance can be found here:

Attendance %



Form tutor monitors weekly and tracks with each student their %


Form tutor standard email about good attendance habits (template) sent home.


Attendance monitoring letter from Head of Year sent home with follow up phone call.


Attendance meeting with Head of Year. Attendance report card issued


Parent contract meeting held with Head of Year and attendance officer.

Referral to EIP


EIP fine and referrals. Referral to in school support (The Bridge if applicable)

Those people responsible for attendance matters in this school are:

Mrs Lou Nichols, Attendance Officer
Mrs Alison Brown, Assistant Attendance Officer

Mr Steve King, Assistant Head Teacher

In addition the Year Manager and Progress Lead for years 7-13


The school has a legal duty to publish its absence figures to parents and to promote attendance. Equally, parents have a duty to make sure that their children attend. All school staff are committed to working with parents and pupils as the best way to ensure as high a level of attendance as possible.